Onboarding, from first hire to full team

Turn what's in your head into onboarding your team can actually follow.

Record yourself doing a task and teamhatcher writes the step-by-step SOP - screenshots and all. Add paperwork, e-signatures, daily tasks, and time tracking, and your new hire is productive on day one.

Start free See how it works

No credit card required.

Generated from a screen recordingDraft

Process a customer refund

When a customer emails asking for a refund within 30 days.

1
Open the order in Shopify and confirm the purchase date.
2
Click Refund, enter the amount, and leave the reason note.
3
Reply to the customer from the support inbox to confirm.

You know how to run your business. The hard part is getting it out of your head.

Most new hires learn by shadowing, guesswork, and a dozen “quick questions” a day. teamhatcher captures how you do the work once, so your hire can follow it without pulling you off your own.

How it works

From “how do I explain this?” to a real SOP in minutes.

Step 1

Record, import, or type

Record the task while you narrate, import a doc you already have, or just type a few notes. No script, no editing.

Step 2

AI writes the SOP

It turns your recording into clear, ordered steps and attaches the right screenshot to each one.

Step 3

Set who sees what

Assign job roles so each hire only sees the procedures that are actually theirs.

Step 4

Hire, sign, onboard

Send an offer letter to e-sign, then your team lives in their daily hub - working through SOPs and tasks, asking questions, and clocking in.

Everything in one place

A complete onboarding and operations system, not another empty doc folder.

AI-generated SOPs

Record a task, import a doc, or type a few notes - and get a structured how-to a brand-new hire can follow.

Screenshots, not a video

We pin the exact screenshot to each step - a living doc your team can scan, never a video to sit through. When it changes, re-record to update the SOP in place, and we flag docs unreviewed for months.

Guided onboarding paths

Assemble SOPs, checklists, and notes into an ordered journey and assign it to a hire or a whole role, with progress tracking.

Knowledge checks & sign-off

Add a quick quiz (AI can draft it) and an 'I've read and understood' sign-off, so you have a real record that training happened.

Role-based access

Tag content by role so a hire only ever sees what they need - nothing more.

Ask-your-SOPs

Your team asks a plain-language question and gets an answer (matched by meaning, not just keywords) drawn only from the docs they're allowed to see.

Paperwork & e-signatures

Send offer letters and agreements, collect legally-binding signatures, and gate access until they're signed.

Tasks & a daily hub

Assign recurring or one-off to-dos to a person or a role, with subtasks and reusable templates. Employees get a daily hub; managers get Today / Overdue / Adherence views to see who did what, verify completions, and track compliance.

Built-in team chat

A Teams-style messenger inside teamhatcher - DMs, group threads, and auto-synced company and per-role channels, with live typing, presence, attachments, and email when someone's offline.

Templates & doc import

Start from a library of common SOPs, or turn a PDF or Google Doc you already have into a clean, structured procedure.

Explore all features

Why teamhatcher

Built for busy teams that need to move - not a 500-person L&D department.

	A pile of Google Docs	A generic training tool
Turns a recording into a written SOP	-	-
Attaches the right screenshot to each step	-	-
A scannable doc, not a video to sit through		-
Turns an existing doc into a clean SOP	-	-
Guided onboarding paths with progress	-
Knowledge checks with a sign-off record	-
Employees can flag out-of-date steps	-	-
Per-employee task adherence & compliance log	-
Role-based access out of the box	-
Offer letters & e-signatures built in	-	-
AI answers from your own procedures	-	-
Set up in an afternoon, by a non-technical owner		-